Recreation Center Rentals

Recreation Centers are available to individuals and organizations and are ideal for private parties, birthdays, showers, dinners and other social functions.  Reservations must be made at least 7 working days in advance.

 

Availability and Reservations

Recreation Centers are available for rental on Saturdays and Sundays for a minimum of 3 hours.  You may call the ARPD Rental Office at (510) 747-7576 during regular business hours to check availability.

In order to reserve a Recreation Center, you must complete a Facility Use Permit Form and submit it with payment at least 7 business days prior to event and up to 6 months prior to your event.  Must be 21 years to obtain a permit.  Functions involving minors must provide a minimum of one chaperone (21 years and older) per 10 minors.

You may submit your completed permit and payment by:

  • Emailarpd@alamedaca.gov
  • Fax(510) 523-4071
  • In Person or Mail:  Alameda Recreation and Park Department, 2226 Santa Clara Ave, Alameda, CA 94501
  • No advertising or selling of any product or service is allowed.
  • No ongoing permits will be allowed to reserve the facility on a regular month-to-month or week-to-week basis.  You may not reserve the same facility more than two times per quarter.
  • Music is only allowed inside buildings.  No amplified music allowed outside.
  • Decorations:  Nails, tacks, staples, electrical tape or marring materials are not to be used or attached to walls or fixtures on any City property.  Confetti candles and other open flames are prohibited.  All decorations must be removed at the end of the permit time as part of clean-up.
  • No Smoking in our parks and buildings or within 20 feet of entrance and windows (Ordinance #3038).  No personal barbeques allowed.
  • Set-Up:  All Center have rectangle fold-up tables and chairs and you are responsible for setting them up and taking them down and putting them away at the end of your rental.
  • Clean-Up:  You are expected to clean up and return the reserved room to its pre-use condition.  Basic cleaning supplies and garbage liners are available for your use.  ARPD Staff will direct you to where you can dispose of your garbage at the end of your event.

Recreation Centers that are available for rental on Saturdays and Sundays are listed below.  Three-hour minimum is required and you must include your set-up and clean-up time in your requested hours.

      Maximum
Capacity

      Hours Of
Availability

               
Bayport Center
    Dining:
42
Assembly:
90
      9:00 am to
11:00 pm
               
Leydecker Center
    Dining:
72
Assembly:
154
      9:00 am to
12:00 am
               
Harrison Center
(located in Lincoln Park)
    Dining:
110
Assembly:
242
      9:00 am to
11:00 pm
               
Veteran's Memorial Building
(Auditorium)
    250
      9:00 am to
10:00 pm
(music until
7:00 pm)
  • All fees must be paid in full at the time the reservation is issued, including a Refundable Security Deposit ($500 if you are serving alcohol or $300 if you are not serving alcohol).
  • Acceptable forms of payment:  Cash, Checks (made payable to ARPD), American Express, Discover, MasterCard and VISA.
  • Revised Permit - Any changes to permit = $25 Administrative FeeNo changes allowed to permit 7 business days prior to your event.
  • Holiday Weekend Rentals are available on some holiday weekends with an additional 15% per hour charge.

DISCOUNTS:

  • City of Alameda Resident Discount - A utility bill showing proof of residency and a picture ID is required to receive the discount
  • Active Military Discount - Proof of Active Military ID is required to receive the discount


Recreation Center Fees - Minimum 3 Hours (Must include Set-Up and Clean-Up Hours)  Requests will be taken on a first-come, first-served basis using the following priority system:

Group B
  Priority 2
  Alameda Unified
School District
  Meetings
$45/hour
    Events
$55/hour
Group C
  Priority 3
  Alameda Non-Profit
   Meetings
$46/hour
    Events
$57/hour
Group D
  Priority 4
  Alameda Private Resident
  Harrison Center:
$124/hr

Active Military
$111.60/hr
   

Bayport/Leydecker Centers and Vet's Building:
$93/hr

Active Military
$83.70/hr

Group E
  Priority 5
  Non-Residents and
Non-Alameda
Non-Profit Groups
  Harrison Center:
$165/hr

Active Military
$148.50/hr
   

Bayport/Leydecker Centers and Vet's Building:
$118/hr

Active Military
$106.20/hr

Non-Alameda Non-Profit
Meetings
$57/hr

Group F
  Priority 6
  Commercial Business
   $129/hr      
  • Caterers and Vendors:  The use of caterers, vendors and/or contractors must be approved by ARPD prior to date of use and may include additional fees.  The City of Alameda requires proof of their Certificate of Liability Insurance with General Liability of at least $1 million and with the City of Alameda listed as additionally insured under Certificate Holder.  Must be received 7 business days prior to your event date.
  • Alcohol:  If you are planning to serve alcohol at your event, you must obtain a Certificate of General Liability Insurance by following this link:  http://www.galescreek.com/app/index.cfm?jointpowers=1.  The City of Alameda does not collect this fee and has no knowledge or authority when these fees change.  This must be completed at least 14 business days before your event.
  • If you are planning to sell alcohol at your event, you must obtain a permit authorizing you to sell alcohol by contacting the California Department of Alcoholic Beverage Control:  http://www.abc.ca.gov/Forms/PDFSpc.html
  • If you are planning to serve and sell alcohol at your event, you must obtain both of the above.

     

  • You are expected to return the reserved room to pre-use condition, remove all your belongings from the facility and leave at the time of your permit in order to receive your security deposit refund.  You also must agree to take full responsibility for the behavior exhibited by your guests.  If ARPD Staff deems a situation uncontrollable or unsafe and has to call for Police or Fire Intervention, your total deposit will be automatically forfeited.  Failure to follow policies and procedures, to obtain necessary permits and/or damage to any facilities will result in forfeiture of security deposition and additional fees may apply.
  • We will initiate the refund of your security deposit the week following your event.  If a portion or all of security deposit is not refunded due to damage, not cleaning, not following the policies, leaving belongings or leaving the premises late, you will be notified via letter with explanation.
  • Cancellations 30 business days or more prior to event will be charged a $40 cancellation fee.
  • Cancellations 15-29 business days prior to event will be charged a $40 cancellation fee and forfeit full Security Deposit.
  • Cancellations less than 14 business days will forfeit full Security Deposit and all fees paid.