Public Comment Guide for Zoom Meetings
Due to Governor Executive Order N-29-20, members can attend meetings via teleconference. Public participation is being accommodated via Zoom (except for Closed Sessions and Public Utilities Board meetings). Please be sure to have the most current version of Zoom and register using the link provided at the top of the agenda for the meeting you would like to attend. Each meeting has a unique Zoom link and registration is not always required.
Zoom can be accessed by telephone or computer. You must have a computer or mobile phone application to watch the meeting and see the PowerPoint slides. For those participating by computer, you must have a microphone or call in via telephone.
Please read the following instructions carefully. When you wish to speak on an item, click on “raise hand” after the item has been called. When it is your turn to speak, your name will be called and you will be able to address Council. Please be sure your device is not muted. If you raise your hand after public comment has been closed, you will not be called.
- Public comments using a computer via Zoom
- You may download the Zoom application or connect to the meeting via browser. If using a browser, make sure you are using a current, up-to-date browser since certain functionality may be disabled in older browsers, including Internet Explorer. You can test your connection here.
- You may be asked to enter an email address and name. Please identify yourself so you can be notified when it is your turn to speak.
- If you watch the meeting via web livestream or broadcast, there is a delay. If you switch to Zoom to comment, please turn off the web livestream or broadcast to prevent audio looping.
- Public comments using a smart phone via Zoom
- Public comments via phone call only (no video connection)
- Please call the phone number 669-900-9128 and enter the Meeting ID printed on the agenda. To indicate you wish to speak when an item has been called, dial *9 to raise your hand.
In addition to public participation via Zoom, members of the public can submit written comment, which will be included in the meeting record, but will not be read.
Since the public cannot join the Closed Session via Zoom, public comment must be submitted in writing to email@example.com up to 30 minutes prior to the start of the Closed Session to be read into the record. Any comments submitted earlier than 30 minutes prior to the meeting, will be included in the record, but will not be read.
Some meetings can also be viewed on the City Facebook page or livestream and on Comcast Channel 15 and AT&T Channel 99. If you experience an issue watching a meeting, please email the City Clerk at firstname.lastname@example.org.
Any requests for reasonable accommodations should be made by contacting the City Clerk’s office (email@example.com or 510-747-4800). City buildings are not open to the public during meetings.
Town Hall Format:
Town Halls are also conducted via Zoom, but use a different format, which might include showing all participants and allowing comments or Q&A.