Key Documents

Document Database

To provide public access to City Council records and other documents maintained by the City Clerk's office, a searchable database is available here.  Searches can be done by entering key words, which can further be refined by selecting the document type and/or date.  The Document Database contains the following types of documents, which can be browsed by clicking each link:   

  • Minutes of meetings of the City Council, Community Improvement Commission, Successor Agency to the Community Improvement Commission and Alameda Reuse and Redevelopment Authority
  • Resolutions, which are formalized City Council motions
    • Ordinances, which are municipal laws adopted by the City Council affecting the general health, safety and welfare of the public
    • Agenda Packets, which include the agenda and staff reports for meetings: 
      • 2012 to present are available in a separate database here that can be searched here  
      • 2004 to 2011 are in the Document Database for the for the City Council, Community Improvement Commission and Alameda Reuse and Redevelopment Authority ‎
    • Campaign Fundraising Statements (e.g. Form 460):
    • Statements of Economic Interests (Form 700) from 2012 to present, which are filed by officials and staff designated in the City's Conflict of Interest Code to disclose economic interests within the City

    City Budget

    The City of Alameda has a 2-year budget. Current documents include:

    FY 2022-2023 Mid-Cycle Budget

    FY 2021-23 Biennial Budget

    Click here for past budgets and additional information.  

    City Charter

    Voted into place by citizens, the City Charter(PDF, 443KB) describes in detail the form and structure of Alameda's municipal government.

    City Council Handbook & Code of Conduct

    On June 2, 2020, The City Council adopted a City Council Handbook & Code of Conduct(PDF, 136KB).  

    City Council Meeting Rules of Order


    (PURSUANT TO CITY OF ALAMEDA RESOLUTION NO. 15382, 15697, 15746, 15772 and 15875)

    The City Council adopts Rosenberg’s Rules of Order(PDF, 382KB) to govern the proceedings of City Council meetings, with the following exceptions and additions:

    1.  Suspension of the Rules.  A supermajority of the City Council (4 members) may suspend the rules for a specific purpose.  When rules are suspended, the vote to do so should state the purpose for suspending the rules.

    2. Special Orders of the Day. Ceremonial presentations, announcements and proclamations under Special Orders of the Day shall be limited to no more than fifteen (15) minutes as required by the Sunshine Ordinance.  Staff and/or the Mayor will work to prepare recipients prior to the meeting.

    3. Public Comment on Non-Agenda Matters.  Anyone wishing to speak on matters not on the agenda may do so under “Oral Communication, Non-Agenda.”  Speakers shall limit comments to two (2) minutes or less.  As required by the Sunshine Ordinance, the meeting agenda shall provide up to fifteen (15) minutes for this use at the beginning of the meeting.  Any speakers not called will be called under the later scheduled non-agenda public comment.  Speakers may comment only once on the same topic even where multiple meetings are held on the same day. No speaker may cede time to another.

    4. Consent Calendar Items.  Agenda items listed under the Consent Calendar are considered routine and will be enacted, approved, or adopted by one motion without discussion.  Members of the public can comment once on the entire Consent Calendar.  Public comments shall be limited to two (2) minutes or less.  Any Councilmember may request removal of a specific item for discussion or explanation. Councilmembers can record a vote other than aye without removing/”pulling” an item from the Consent Calendar.  The removed/“pulled” item will be voted on separately. Each Councilmember may ask questions and deliberate for up to five (5) minutes on each item removed/”pulled” from the Consent Calendar.

    5. Public Comment on Regular Agenda Items and Council Referrals.  Public comment will be allowed on all agenda items at the time each item is called.  All speakers, regardless of elected or appointed status, shall limit comments to three (3) minutes or less.  Comments shall be limited to two (2) minutes for items with seven (7) or more speakers.  No speaker may cede time to another.  Public comment is not permitted on motions.  Presentations and Council questions precede public comment.  Public comment shall not be used to elicit a debate and speakers shall avoid personal attacks of members of the Council, staff or public.

    6. Presentations.  All presentations, except Council Referrals, are limited to 10 minutes and will be timed.  Council Referral presentations are limited to five (5) minutes and shall be timed.  Councilmembers should refrain from asking questions during presentations.  The Mayor's State of the City Address shall not be timed.  

    7. Council Questions and Comments.  Each Councilmember may ask questions and deliberate for up to nine (9) minutes per regular agenda item and up to three (3) minutes per Council Referral.  Procedural discussions are not timed.  Special meetings and workshops addressing one topic, taking place on a day no other Council meeting is taking place where regular City business is being considered, also will not be timed.  

    8. Council Communications.  Councilmembers can speak under Council Communications for up to nine (9) minutes. 

    9. Counting Votes.  The vote count on a motion will be determined by the majority of the membership unless a greater threshold is required by law.  A supermajority is two-thirds of the City Council (4 members).

    10. Latest Time a New Agenda Item May Be Called.  No new regular agenda items or Council Referrals will be heard after 11:00 p.m.

    Municipal Code

    The Municipal Code is the body of law that has been enacted by the Alameda City Council. The entire document is available online for easy viewing.

    Sunshine Ordinance

    The Sunshine Ordinance is codified in the Alameda Municipal Code, Chapter II, Article VIII. 

    Employees designated in the City’s Conflict of Interests Code are required to be trained on the Sunshine Ordinance and file annual Declarations.  Click here to view the training video.  Click here(PDF, 91KB) to view the declaration.  

    Click here(PDF, 161KB) for the Sunshine Ordinance Complaint Procedure and click here(PDF, 343KB) for the complaint form. 

    Pursuant to the Sunshine Ordinance, frequently requested information is available here(PDF, 27KB) and the records retention schedule is available here(PDF, 459KB).

    Building Permit Records

    Link to searchable Historical Building Permit Records