RFP For Waste & Hazardous Waste Removal & Disposal Services

The City of Alameda (City) is seeking proposals from experienced individuals and firms to provide waste and hazardous waste removal and disposal services for items in an approximately five thousand two hundred twenty (5,220) square-foot suite at Alameda Point. 

For the purposes of this Request for Proposals (“RFP”), the term “Proposer” means individuals, teams, firms, or any combination thereof, who timely submit a Proposal for consideration in response to this RFP. The term “Proposal” means all documents, maps, photographs, and any other written materials plus any information communicated orally during the interview or during the negotiation process from the Proposer to the City in support of the Proposer’s candidacy for selection.

Any Proposer that wishes to be considered for this work must submit a complete proposal containing all the information requested in this RFP, attend a site inspection and participate in an interview, if invited.

Any Proposal received prior the submission deadline may be modified by written addendum or withdrawn by written request from the Proposer to the City up to the official time when all proposals are due.

Proposer must furnish all labor and materials for the removal of items in an approximately 5,220 square-foot structure and exterior yard areas. The items must be removed safely and in compliance with all applicable disposal regulations. The City is not able to verify whether the materials are hazardous. The inventory of items to be removed and appropriately disposed of is summarized and attached as Attachment A. This inventory is for informational purposes only.

Proposers should arrange to inspect the site either on Tuesday, March 10, 2026, 2 pm - 3 pm or Thursday, March 12, 2026, 2 pm – 3 pm. To receive the address please RSVP for your preferred day by emailing akrieg@alamedaca.gov with the subject line “Waste Removal RFP Site Inspection.

Please email any questions regarding this RFP to Alexis Krieg at akrieg@alamedaca.gov by 5:30 PM Pacific Time on Tuesday March 17, 2026, with the subject line “RFI Waste Removal RFP”.

All submittals must follow the format guidelines and content requirements listed below and be provided as a PDF of no greater than 15 MB. Nonconforming submittals may be rejected as nonresponsive.

1.  Letter of Interest. (2 page maximum).  Please include in the submittal a letter introducing the Provider, that includes all of the following:

2.  Statement of Qualifications (Relevant Experience of Key Personnel and the Firm. (3 page maximum). Please include documentation of:

3. Fee Structure.

Please include a clear and comprehensive fee schedule, including a statement of hourly rates, as well as any per load or ton disposal rates by material type. Prevailing wage is required.

4.  Client References

Proposers must provide a minimum of four (4) client references. Please complete and include the Client Reference worksheet included in Attachment C(PDF, 81KB). Proposer's submission of a completed Attachment C constitutes Proposer's express consent for the City to contact the listed references in relation to this RFP.

 5.   City of Alameda Local Business Preference (5 bonus points).

Alameda Municipal Code (AMC) section 2-62.4 provides for a local business preference of five percent (5%) that may be awarded to Alameda local businesses who request the preference and who meet the requirements contained in AMC section 2-62.1 et seq. AMC section 2-62.1 defines a local business as “a business firm with fixed offices or locally taxable distribution points within the boundaries of the City of Alameda which holds a current [Alameda] business license with an Alameda business address which is not a post office box.” If a Proposer meets these qualifications and wishes to apply for the preference, please include: (1) a written request for the local preference; (2) a copy of Proposer's Alameda business license showing an Alameda business address; and (3) a statement of how long Proposer has been an Alameda local business. 

All proposals must be submitted by email to akrieg@alamedaca.gov in PDF format with the subject "Waste Removal Proposal" no later than 1:59 PM on Monday, March 23, 2026.

Submittals received by the deadline will be reviewed by a selection panel comprised of City staff who have relevant knowledge and experience. The submittals will be scored on a zero to 100-point scale, excluding bonus points. The City will reach out to the Proposers who submitted the three (3) highest-scoring proposals to schedule interviews.

The panel will score the proposals based upon the qualification materials submitted according to the following criteria:

1.  Letter of Interest and Responsiveness of Proposal.

Availability, demonstrated capacity, and qualifications necessary to provide the services. Presentation, completeness, and clarity of information provided. (35 Points Maximum)

2.  Relevant Experience.

Demonstrated ability based on prior experience to perform work on time, safely, and in compliance with all applicable regulations.  (15 Points Maximum)

3.  Acceptance of Standard Service Provider Agreement and Insurance Requirements.

Ability to meet standard City Service Provider Agreement and insurance requirements. (25 Points Maximum)

4.  Fee Structure. 

The Proposer's cost competitiveness and reasonableness. (25 Points Maximum)

5.  Client References.

(Pass/Fail)

6.  City of Alameda Local Business Preference.

(Optional, 5 Bonus Points)

1. Nondiscrimination. The City will not discriminate against any interested Proposer on the grounds of race, religious creed, color, national origin, ancestry, handicap, disability, marital status, pregnancy, sex, age, or sexual orientation.
2. City’s Right to Modify RFP. The City reserves the right at its sole discretion to modify this RFP (including but not limited to the selection criteria) should the City deem that it is in its best interests to do so. Any changes to the proposal requirements will be made by written addendum. The failure of a Proposer to read the latest addendums shall have no effect on the validity of such modification.
3. City’s Right to Cancel RFP. The City reserves the right at its sole discretion to cancel this RFP in part or in its entirety should the City deem that it is in the City’s best interests to do so.
4. City’s Right to Reject All Submittals. The City reserves the right, in its sole discretion, to reject all submittals should the City deem that it is in its best interests to do so.
5. City’s Right to Extend RFP Deadlines. The City reserves the right to extend the deadline for submittals by written addendum should the City deem that it is in its best interests to do so.
6. City Right to Negotiate With Proposers. The City reserves the right to negotiate with the Proposers regarding price and terms in their submittals and to require the selected Proposer to submit such technical, price, or other revisions of their submittals as may result from negotiations.
7. Standard Form Service Provider Agreement & Insurance. Proposers acknowledge that the successful proposer will be expected to sign a service provider agreement with the City. Comments or exceptions, if any, to the standard service provider agreement and/or insurance requirements must be noted in the Letter of Interest. It is understood that Proposers have reviewed the Service Provider Agreement (Attachment B)(PDF, 299KB).  and will take exception only to those items identified in their Letter of Interest.
   The City’s review of a Proposer’s submittal does not constitute an acceptance by the City of the Proposer’s recommended changes to the service provider agreement, if any. If there are any concerns or proposed exceptions requested to the standard service provider agreement, these issues will be discussed at the time the City awards a contract, if any.
8. Cost of Submittals. All costs incurred during submittal preparation or in any way associated with the Proposer’s preparations or submission shall be the sole responsibility of the Proposer.
9. Liability for Submittal Errors. Proposers are liable for all errors and omissions contained in their submittals.
10. Permits and Licenses. Proposers, at their sole expense, shall obtain and maintain during the term of any agreement, all appropriate permits, certificates and licenses including, but not limited to, a City Business License.

List is for illustrative purposes only.

Attachment B.  City Standard Service Provider Agreement and Insurance Requirements(PDF, 299KB)

Attachment C.  Client References Form(PDF, 81KB)

Addendum 1 in PDF Format(PDF, 539KB)

CITY OF ALAMEDA 
WASTE AND HAZARDOUS WASTE REMOVAL AND DISPOSAL SERVICES: ADDENDUM 1

  March 19, 2026

To: Prospective Proposers

Addendum No. 1 is hereby issued to make the following revisions to the Request for Proposals (RFP) Package:

I.          CITY RESPONSE TO QUESTIONS

Q1. Is removal of what’s left of the shade sails installed out front to be considered part of the scope of work?

A. Yes, all personal property within the premises, inside the building and outside on the patio and side yard space is to be removed and appropriately disposed of.

Q2. Is removal of the LED light strings installed out front to be considered part of the scope of work?

A. Yes.

Q3. Will the City of Alameda be the generator for any hazardous waste that require manifesting and removal?

A. Yes, manifests should be delivered to: Alexis Krieg, Base Reuse and Economic Development, 950 West Mall Square Suite 205, Alameda, CA 94501.

Q4. Please clarify the applicability of city of county ordinances regarding C&D programs for recycling and landfill diversion. The work scope under this RFP does not qualify as requiring a permit. As such, C&D management requirements cannot be enforced by permit but may still be mandated as this is a City of Alameda project. If applicable, please elaborate on what expectations apply with regard to the recycling of glass, plastic, and wood debris. Metal debris will be recycled due to the abundance of options that exist.

A: Proposer must be able to provide the City with documentation that waste disposal has met required diversion rates. If hazardous materials are identified, proposer must provide documentation of proper disposal of hazardous materials.

Q5. Are there any items/materials to be included for removal behind the rear fence of the northside storage area, which includes a steel shed, wooden debris, a stack of wooden pallets, and a plastic 55-gallon drum with unknown contents?

A. Yes, the scope includes wooden debris, pallets, blue drum, and the large wooden structure, but not the shed structures attached to the building. Images provided for additional reference:

Q6. In the main bay of the ground floor, red corrugated plastic sheets are nailed to the wall, however a couple are loose/have become detached. Are those loose detached panels to be left onsite or are they to be removed and discarded?

A.  The panels should be removed and disposed of.

Q7. Do wooden half-barrel and steel trough planters (with vegetation intact) remain in place?

A.  The steel trough planters and vegetation are not included in the scope, and should remain. The wooden half-barrels and contents should be removed.

Q8. Throughout the interior there are makeshift decorations hanging including party balls and LED light strings. Are those to be removed?

A.  Yes.

Q9. Will city landscapers trim back vegetation on the south side alleyway prior to award or will we need to do that?

A.  Trimming back vegetation on the south side alleyway shall be performed by the proposer.

Q10. What hours of operation will we be allowed to work onsite?

A.  Work can be performed between the hours of 7am-5pm Monday through Friday.

Q11. do we include the barrels and pallets in the front yard 

A.  The Barrels and pallets in the front yard are included in the scope and should be removed.

Q12. Is the interior mounted clock to be removed?

A.  No the interior mounted clock is not included in the scope.

Q13. Is the counter to be removed?

A.  No, items affixed to the real property shall not be removed.  The bars (counters), sinks, all plumbing fixtures and red tool cabinets shall remain.

Q14. Is there running water, restrooms, and power available to vendors on site?

A.  There is running water and electrical onsite. Proposer is expected to provide portable toilets for employees, if required.

Q15. Should we remove the stage pallets from the front of the building 

A.  Yes.

Q16. Can we use the roll up door to remove contents

A.  Yes, it must be secured at the end of each workday.

Q17. Can we bid on part of the project.

A.  Yes, Proposers may bid on a portion of the scope.

Q18. Is the shed on the south side of the building included in the demo. 

A.  No, neither the shed nor its contents are included in the scope.

Q19. Do the built in patio posts need to be removed? The tarps/shade sales? The hanging lights? 

A.  Built in front patio posts are not part of the scope (fixtures) and should remain. Tarp/Shade sails and hanging lights are within the scope and should be removed and disposed of.

Q20. Are the trough planters included in the removal.

A.  Please see answer to Question 7.

Q21.  Are the front areas to be cleared as well (including all barrels, pallets, wood framing, lights, banners, etc.)?

A.  See Question 19.

Q22. On the right side, we only observed a shed with no access—are there any contents inside that need to be addressed? The only items we identified for disposal there were pallets and two heat lamps

A. See answer to Question 18.

Q23. Inside the building, should all refrigerators and their contents be removed?

A. Yes.

22. On the right side, we only observed a shed with no access—are there any contents inside that need to be addressed? The only items we identified for disposal there were pallets and two heat lamps

A. See answer to Question 18.

Q23. Inside the building, should all refrigerators and their contents be removed?

A. Yes.

Q24. Should the two wood bars in the main area also be disposed of?

A. No, see answer to Question 13.

Q25.Can we place a dumpster on site out front? Since it would not be on the street, I assume a permit is not required, but please confirm.

A.  Yes, a dumpster may be placed on site out front in the driveway. If a dumpster is used and is placed in the driveway, a permit is not required. All waste removal must be in compliance with Alameda municipal code Chapter XXI – Solid Waste and Recycling.

Q26.  No structure demo, correct?

A. Correct, the scope of work does not include demolition of any structure