Addendum 1
October 29, 2026 Addendum 1 to On-Call General Debris Collection, Removal, and Disposal Services RFP(PDF, 185KB)
Addendum 2
Addendum No. 2 is hereby issued to make the following revisions to the request for proposals.
I. QUESTIONS AND CITY RESPONSES
Q1. Who is the incumbent contractor currently providing these services?
A1. This RFP is for the City’s Base Reuse and Economic Development (BRED) department to provide services for property that falls within BRED’s asset portfolio. BRED does not currently have an on-call contract for general debris collection, removal and disposal services.
Q2. What is the current contractor's monthly charge or average monthly expenditure? If available, please provide the previous contract's total annual expenditure.?
A2. See A1.
Q3. What are the commencement and expiration dates of the current contract?
A.3 See A1.
Q4. Could you provide a list of service locations, their addresses, and approximate square footage or property sizes, where available??
A4. This RFP is for all properties that fall within the City’s BRED asset portfolio, and is primarily located at Alameda Point. The exact makeup of this portfolio changes as properties are conveyed, leased, or sold.
Q5. We understand services are on-call, with a response required within five business days and work permitted between 7:00 AM and 7:00 PM. Could you confirm the approved workdays, anticipated frequency of service requests, and whether weekend or emergency services may be required??
A5. Work would be on-call on an as-needed basis. The majority of work requests will be Monday-Friday between 7am-7pm. The frequency of work varies, and occasional requests may be made for weekend service. Proposers are not required to offer emergency clean up, however, please indicate in your proposal if this is a service offered.
Q6. Please confirm whether a bid bond or any other bid security is required for proposal submission.?
A6. This is a proposal for on-call services. No bid bond or other bid security is required, however please note that the City’s Hauling Permit has bond requirements. See A-9.
Q7.Please confirm the applicable prevailing-wage classifications and hourly rates for this project, including whether DIR registration and certified payroll reporting will be required for all service assignments?
A7. The City of Alameda requires that the Proposer’s employees performing work on the contract be paid prevailing wage. If the Department of Industrial Relations (DIR) provides additional guidance before the contract is awarded, that may impact which classification is applied to the work performed. Absent additional guidance, utilize the wage classification and Northern California Rates for Laborer as maintained on DIR’s webpage. The City will register with DIR after contract execution.
Q8.Is there a prescribed pricing form, or should proposers prepare their own hourly rate sheet covering labor, equipment, materials, emergency services, and annual rate escalations?
A8. There is no prescribed form. Proposers should prepare their own hourly rate sheet covering labor, equipment, materials, emergency services, and annual rate escalations.
Q9.Could you please confirm all mandatory licenses, certifications, permits, and registrations required to qualify for and perform this contract?
A9. Proposers must have a City of Alameda Business License. The approved vendor must obtain a City of Alameda Hauling Permit before work commences. The application for this Hauling Permit is included as Attachment D to the revised Request for Proposals. BRED will be responsible for Hauling Permit fees and costs. The vendor must obtain and maintain any county, state, federally required licenses, certifications, permits, and registrations required to perform this scope of work.
Q10. Historical Service Volume: Approximately how many calls for service or work orders have been issued annually over the past two years?
A10. Over the last two years, the City has paid approximately $100,000 for similar work in the commercial and residential portfolio. The City has used this type of services at least once per month during this time period.
Q11.Typical Assignment Size: Are most requests relatively small debris pickups, or do assignments frequently require multiple personnel, heavy equipment, larger collection vehicles, or multiple disposal trips??
A11. Requests vary in size and frequency. For example, requests can be abandoned trash/household items left on BRED-managed properties, or can be abandoned property left by tenants. Proposers should provide an inventory of personnel and equipment available in-house to perform the work. Please note that all debris box rentals must be obtained from the City’s Franchised Hauler, Alameda County Industries (ACI).
Q12.Scheduling and Consolidation: Are service requests typically handled individually as they arise, or does the City consolidate multiple requests into scheduled service visits when practical?
A12. The nature of the work is anticipated to be irregular, and as needs arise. Typically, requests will not be consolidated.
Q13.Emergency Services: The RFP requests emergency rates and response times. How does the City define an emergency service request, and what response time is expected for such requests compared with the standard five-business-day requirement??
A13. Proposal should include a description of emergency response times offered by your firm (if any), and any associated after-hours fees, call out fees, or overtime rates in your proposal. The City has not set a specific minimum response time for this scope of work.
Q14.Does the City consider the services under this RFP subject to California prevailing wage law (Labor Code Section 1720 et seq.) as public works or maintenance work? If so, which Department of Industrial Relations wage classifications should proposers use for debris removal crews, and is DIR contractor registration required at the time of proposal or only upon award?
A14. See A7.
Q15.What is the City's estimated annual volume of service callouts and typical job size, and is there an anticipated annual not-to-exceed compensation amount for the agreement?
A15. Because the amount of work required will fluctuate, the City does not have a specific anticipated volume of service requests or job size for the agreement. The City will enter into a contract with a specific not-to-exceed value, however, there is no guarantee that the City will require that volume of debris removal over the contract term. See also A10-A11.
Q16.Are there designated or preferred disposal or recycling facilities for debris from Alameda Point properties, and does the City require diversion or recycling reporting with each invoice beyond the disposal receipts?
A16. A list of certified facilities has been added to the Request for Proposals as Attachment E. Any hauling must be in compliance with the City’s recycling, diversion, and waste hauling requirements. More information can be found at the City’s Zero Waste Program.
Q17.Insurance Requirements: Can the City confirm the specific insurance policies and minimum coverage limits required under Attachment B for the nonhazardous debris removal services described in the RFP?
A17. Pages 4-6 of Attachment B (Section 10, Insurance) detail the insurance policies and minimum coverage required.
Q18.Insurance Requirements: Is umbrella or excess liability insurance mandatory, or can the required liability limits be satisfied through primary general liability coverage?
A18. The Insurance limits may be met through primary coverage.
Q19.Insurance Requirements: Is pollution liability insurance required even though hazardous waste handling and disposal are excluded from the scope of work?
A19. No. See A17.
Q20.Insurance Requirements: Is inland marine coverage mandatory, or is it optional protection for contractor-owned equipment and tools?
A20. No. See A17.
Q21.Insurance Requirements: What commercial automobile liability limits are required for vehicles used under this agreement?
A21. See A17.
Q22.Insurance Requirements: Are specific additional-insured endorsements, primary and noncontributory provisions, or waivers of subrogation required?
A22. See A17.
Q23.Must all insurance policies, certificates, and endorsements be submitted with the proposal, or can they be finalized before contract execution?
A23. The certificates and endorsements naming the City must be provided before contract execution.
Q24.Will the City consider written exceptions or alternative coverage arrangements where a particular insurance requirement may not apply to the services performed?
A24. No. See A17.
Q25. Licensing, Permits, and Regulatory Compliance: What specific City, County, State, and federal licenses, permits, or registrations must a contractor possess to perform the nonhazardous debris removal services described in this RFP?
A25. .See A9and A-28.
Q26. Licensing, Permits, and Regulatory Compliance: Does the City require a separate solid-waste hauling permit, franchise authorization, or exemption for contractors performing work under this agreement?
A26. See A9 and A-28.
Q27.Licensing, Permits, and Regulatory Compliance: Is a California Contractors State License Board (CSLB) license required for the services described, given that construction and demolition debris are excluded?
A27. See A9 and A-28.
Q28.Licensing, Permits, and Regulatory Compliance: Are there specific California Motor Carrier Permit, CA number, USDOT registration, or commercial vehicle requirements that contractors must satisfy?
A28. See A9.All applicable state and federal requirements must be met. BRED does not require additional specific requirements.
Q29.Licensing, Permits, and Regulatory Compliance: Must all required licenses, permits, and registrations be active at proposal submission, or can any be finalized before contract execution?
A29. See A9 and A28.
Q30.Licensing, Permits, and Regulatory Compliance: Are there additional requirements for drivers, commercial vehicles, or waste transportation operations specific to this contract?
A30. See A9 and A28.
Q31.Contractor Qualifications and Experience Will the City consider the owner’s previous professional experience, including public-sector facilities leadership, commercial engineering management, construction, and environmental compliance, when evaluating a company’s qualifications?
A31. See RFP Section V. Submittal Content, Format & Instructions, Section 2: Statement of Qualifications.
Q32.Contractor Qualifications and Experience Can the three required client references include references from projects managed directly by the owner through previous employment, provided the experience is accurately represented?
A32. Please provide three independent references who the City of Alameda may contact and who are able to accurately respond to questions regarding the work performed.
Q33.Contractor Qualifications and Experience Are there minimum company operating history, annual revenue, or completed-contract requirements that could affect eligibility?
A33. The City will evaluate all proposals for relevant experience. See RFP Section VI. Selection Process, Section 2. Relevant Experience.
Q34.Contractor Qualifications and Experience Can the selected contractor serve as the prime vendor while utilizing qualified subcontractors for specialized services, supplemental labor, or equipment?
A34. All anticipated subcontractors should be identified in the Proposal. See RFP Section V. Submittal Content, Format & Instructions, Section 2: Statement of Qualifications: Due to the varying nature of the hauling requests, the selected vendor may be permitted to seek approval for an additional subcontractor if the work order requires specialized equipment.
Q35.Contractor Qualifications and Experience Must subcontractors be identified in the original proposal, or may additional subcontractors be submitted for approval during the contract term?
A35. See A34.
Q36.Contract Value and Work Distribution: Is historical expenditure information available for comparable debris removal services performed under previous City agreements?
A36. See A10.
Q37.Contract Value and Work Distribution: Does the City have an estimated annual budget or anticipated volume of service requests for this four-year agreement?
A37. See A15. See also A10-A11:
Q38.Contract Value and Work Distribution: Does the City anticipate selecting one primary contractor or awarding agreements to multiple qualified contractors??
A38. The City may select one or more qualified vendors for on-call agreements.
Q39.Contract Value and Work Distribution: If multiple contractors are selected, how will individual service requests be assigned??
A39. The City will select contractors for individual assignments based upon availability, ability to perform the required work, and price.
Q40.Contract Value and Work Distribution: Will contractors have the opportunity to assess and price each assignment before accepting the work?
A40. The City will request an estimate before authorizing work on any assignment.
Q41.Pricing, Billing, and Payment:
For the required hourly fee schedule, does the City prefer separate rates for labor, trucks, equipment, mobilization, and supervisory services?
A41. See A8, A13.
Q42.Pricing, Billing, and Payment: Are prevailing-wage classifications predetermined for this contract, or should proposers identify the classifications applicable to their services?
A42 See A7.
Q43.Pricing, Billing, and Payment: Can equipment rental, specialized equipment, and approved subcontractor costs be billed separately from labor?
A43 The City appreciates receiving itemized invoices. All invoices must be submitted by the Provider.
Q44.Pricing, Billing, and Payment: What overhead or markup methodology is acceptable for materials and subcontracted services, excluding disposal fees that must be billed at actual cost?
A44. This is a competitive RFP process. Proposers should consider this when proposing overhead and markup rates that align with market rates for these services.
Q45.Pricing, Billing, and Payment:
Does the City permit separate mobilization charges, minimum service charges, or emergency response rates?
A45. The Proposal rate sheet must include any charges the Proposer anticipates could apply to the work, and the proposal should detail what circumstances would apply for those charges to be incurred. See also A-44
Q46.Pricing, Billing, and Payment:
What are the standard invoice payment terms following receipt and approval of an invoice?
A46. The City will request an estimate before authorizing work on any assignment. See Attachment B (Section 3: Compensation to Provider)for invoice payment terms. Proposers should anticipate payment approximately 30-45 days from invoice submission.
Q47.Pricing, Billing, and Payment: If unforeseen site conditions increase the cost of an assignment, what is the process for obtaining authorization to exceed the original not-to-exceed amount?
A47. If conditions at an individual assignment increase the costs above the Provider’s estimate, the Provider must notify the City before incurring any excess cost, and proceed only upon City approval.
Q48.Operations and Scope of Work: Does the five-business-day response requirement refer to acknowledging a service request, conducting an initial assessment, providing a cost estimate, or beginning the removal work?
A48. Selected vendors will be expected to acknowledge, estimate, and schedule the work in a timely manner.
Q49.Operations and Scope of Work: Are emergency or expedited service requests anticipated, and what response times should be included in the emergency rate schedule?
A49. See A5, A13
Q50.Operations and Scope of Work: If potentially hazardous materials are discovered during a nonhazardous debris removal assignment, what notification, isolation, and coordination procedures does the City expect?
A50. The Provider should notify the City should potentially hazardous materials be discovered. The City and Provider will determine the exact procedures as part of contract negotiation.
Q51.Operations and Scope of Work: Are site assessments and estimates compensable if the City elects not to proceed with the proposed work?
A51. Any fees for assessments and estimates must be included in Proposer’s rate sheet as part of the Proposal. This is a competitive RFP process. Proposers should consider this when proposing rates.
Q52.Operations and Scope of Work: Are there specific documentation requirements beyond disposal receipts, such as before-and-after photographs, weight tickets, daily activity reports, or recycling records?
A52. Yes, the City may request photographs. In addition the City’s Hauler’s Permit (see A9) contains specific requirements which would apply to this work.
Q53.Operations and Scope of Work Will most assignments occur at Alameda Point properties, or should contractors anticipate responding to locations throughout the City?
A53. The vast majority of assignments will occur at Alameda Point
Q54.Proposal Submission and Contract Requirements: Can the City confirm which licenses, insurance documents, and certifications must accompany the proposal and which may be provided following a conditional award?
A54. See A9, A23.
Q55.Proposal Submission and Contract Requirements: Are there any additional forms, acknowledgments, or updated documents required beyond Attachments A, B, and C and the published addenda?
A55. All requirements are included in RFP, as amended by published addenda.
Q56.Proposal Submission and Contract Requirements: Are there any performance bonds, payment bonds, or other financial security requirements associated with this agreement?
A56. See A6, A9.
Q57.Proposal Submission and Contract Requirements: Will the City consider clarification or negotiation of contract provisions other than the indemnification requirements, which the RFP identifies as nonnegotiable?
A57. The Proposal must include any proposed changes to the contract. The City will consider whether to accept proposed changes. See RFP Section VI, Selection Process, Section 7 Acceptance of City Service Provider Agreement and Insurance Requirements.
Q58.May a proposer submit its proposal while arranging contract-required commercial automobile insurance and additional-insured endorsements, provided all required coverage is in place before contract commencement? We currently have general liability/business operations insurance, but we do not currently carry automobile liability coverage.
A58. See A23.
Q59.For a firm performing only the RFP's nonhazardous general debris collection and hauling (and excluding construction/demolition and hazardous waste), what specific municipal hauling registrations, permits or business licenses must be in force at proposal submission versus contract commencement?
A59. See A9.
Q60.Which prevailing-wage classifications, if any, does the City expect for this scope, and how should mobilization/minimum callout charges be shown in the four-year fee schedule?
The City desires to obtain the services of a vendor to provide On-Call General Debris Collection, Removal and Disposal Services for a period of four years, excluding hazardous waste. This would include general household and commercial trash like; discarded furniture, boxes, household appliances, food waste, metals and plastics, non-hazardous general junk, and office clutter. The services exclude removal, handling or disposal of hazardous waste like; chemical solvents, paint, motor oil, fuels, or toxic automotive fluids, construction and demolition materials, asbestos, lead-based paint debris, or any medical or biological waste, batteries, and electronics (E-waste).
Respond to requests for service on an on-call basis, within 5 business days. Assess the specific project and provide professional advice to City staff. This may include identification of potential hazardous materials on site, providing an estimate of rough order of magnitude cost, timeframe for completion of removal of non-hazardous debris and recommended course of action. Provide all labor and equipment, including rental equipment, protective gear, tools, containers and dumpsters. Note that if vendor is not using a fixed-body truck, all debris box rentals must be obtained from the City’s Franchised Hauler, Alameda County Industries (ACI) Provide appropriate and timely transportation off-site for materials collected. Determine safe and appropriate methods for transporting, recycling and disposal. Pay directly for disposal fees and provide receipts, bills of landing or manifest in compliance to all relevant industry standards and regulations. Bill City for actual disposal fees paid to third party with no mark-up. City to reimburse as part of the final invoice for services. Provider must provide all dump receipts to ensure material was disposed of at a certified facility.Provider shall make every effort to recycle as much material as possible from any project.