Request for Proposals:4-Year On-Call Pedestrian Door Maintenance

 

Inviting proposals for 4-year On-Call Pedestrian Door Maintenance

 

The City of Alameda invites proposals for the 4-Year On-Call Pedestrian Door Maintenance. The intent is to efficiently and safely address Pedestrian Door maintenance issues to ensure operational readiness at all times, and maintain compliance with manufacturer’s recommendations, and all applicable regulatory codes. The City intends to issue one four-year contract for these services, to be used as the need arises.

Proposers shall read the information contained in this Request for Proposal (RFP) to understand how to submit the proposal, what documents must accompany the proposal and what legal obligations apply when the Proposer submits a proposal. Any Proposer that wishes to be considered for this work must submit the information requested in this RFP and if invited, participate in an evaluation interview panel.

The scope of work includes, but is not limited to, the following:
  1. Routine and On-Call Services
    1. Respond to requests for service on an on-call basis, including emergency and non-emergency repairs.
    2. Troubleshoot, diagnose, and repair pedestrian entry doors, hollow metal doors, storefront doors, wood and fire-rated doors, and ADA-accessible doors.
    3. Repair or replace Pedestrian Door hardware including hinges, closer, locks, panic bars, handles, thresholds, and weatherstripping.
    4. Adjust and maintain door operators and safety devices.
    5. Support ADA compliance by ensuring automatic operators, actuators, and sensors function as required.
  2. Emergency Response
    1. Provide 24/7 emergency response capability.
    2. Respond within four (4) hours of notification for emergency calls affecting health, safety, or facility operations.
    3. Provide temporary solutions where immediate permanent repairs are not feasible.
  3. Safe-Off and Temporary Support Services
    1. Assist City departments and contractors with safe-off or deactivation of doors and gates to allow for construction, renovation, or maintenance projects.
    2. Provide temporary closures, barriers, or manual operation as needed in support of City-sponsored events, community programs, or special projects.
    3. Coordinate reactivation and functional testing once safe-off work is complete.
    4. Ensure all lockout/tag-out and safety procedures are followed in accordance with OSHA and industry standards.
  4. Additional Services
    1. Install new doors, operators, and related hardware as directed.
    2. Provide upgrades such as reinforced security doors, tamper-resistant hardware, and ADA-compliant automatic operators.
    3. Coordinate with other City contractors (e.g., security/access control integrator) when required.
    4. Ensure safe work practices and documentation of all activities.

Bidder must be regularly and continuously engaged in the business of providing Pedestrian Door Maintenance for at least five (5) years, which must be clearly stated or demonstrated in the bid response.

Bidder must also possess all permits, licenses, and professional credentials necessary to supply products and perform services specified under this RFP.Unless noted otherwise in the RFP, including any Addendum, Bidder is not required to submit copies or verification of the permits, licenses and credentials; however, Bidder must provide such proof if requested by the City.

DOWNLOAD THE COMPLETE RFP HERE:
RFP-4-year-Ped-Doors-Maintenance.pdf(PDF, 627KB)

PROPOSAL FORMAT

Proposers shall submit ONE email containing two Portable Document Files (PDF)

File 1 - Project Pricing
File 2 - Remaining Proposal Documents
Submit Proposals to:
pw@alamedaca.gov
 Subject line of email:
"Company Name - RFP 4 Year On Ped Door Maintenance"

Proposal emails must be received by 2:00 PM on Tuesday, February 11, 2026

Late proposals will not be considered.

Due Dates

Bid Questions:
January 29, 2026 		 2 p.m 
Proposals:
February 11, 2026		  2 p.m

Location

Electronic Submit Only @
pw@alamedaca.gov

Contact Information

Chandni Patel
(510) 747-7978
cpatel@alamedaca.gov

 

Documents

RFP Package(PDF, 627KB)

 
 
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