Planning Application Submittal Checklist

Planning permit submittals must include the items on this checklist and all required fees. Items marked with an * are mandatory for Design Review.

* General Requirements for All Plans:

  • One (1) electronic version in a single .PDF file; maximum file size 8MB
  • Include North Arrow, date prepared, and bar scale. Acceptable scales are: 1/4" = 1' and 1/8" = 1'. Other scales may be acceptable but should be discussed with Planning staff before filing
  • Name and phone number of the person preparing the plan
  • Written detailed project description explaining the scope of the proposed project, entitlements requested and any other pertinent information
  • Completed Lot Summary Table Form (for projects with floor area changes)

* Site Plan (Existing and Proposed on Separate Drawings):

  • Location of proposed development and surrounding streets and traffic flow
  • Property line dimensions, distance from outer edge of street curb and the front/street side property lines
  • Location and dimensions of all existing and proposed buildings, distance between buildings
  • Dimensions of existing and proposed front, side, and rear yards, setback distance between buildings
  • Location and dimensions of existing and proposed driveways, garages, carports, off-street parking spaces, and vehicle back-up areas
  • Building footprints and appropriate height of structures on adjacent lots (for projects requiring a finding pursuant to AMC Section 30.5 7(k) & (l), which allow for reduced setbacks; see privacy and shadow study)
  • Location of all existing landscaping, exterior lighting, and ground signage. Indicate any trees to be removed. Include circumferences of all trees. Provide species and common name of all trees
  • Location of all trees, shrubs, groundcover, and turf to be planted
  • Location of non-vegetative landscape improvements, such as paving, fences, retaining walls, and planters
  • Topographic lines. Location of drainage ways, utilities and access easements. (Check with the Public Works Department for public utility and access easements)

* Massing Diagram

Includes the following fully dimensioned within no specific architectural details:

  • Three dimensional form of proposed structures showing general profile, bulk, setbacks and size of building

* Roof Plan (Existing and Proposed on Separate Drawings) 

  • All existing and proposed roof elements

* Elevations (Existing and Proposed on Separate Drawings) 

  • Fully dimensioned and prepared to an appropriate scale, include final building height
  • Existing and proposed construction and/or alterations Existing and proposed views of each elevation should appear side by side on the plans
  • Location of proposed vents, gutters, downspouts, air conditioning equipment, antennas, all rooftop mechanical equipment, utility meters, transformers, and utility boxes
  • Direction of building elevation (i.e., north, south, etc.)
  • Details for fascia trim, windows, doors, trim, sills, railing and fencing, and construction details
  • Location of exterior lighting and cut sheet/details of the type of lighting fixtures

* Floor Plans (Existing and Proposed on Separate Drawings)

(if proposing interior remodel or additions):

  • Fully dimensioned and prepared to an appropriate scale
  • Ceiling heights of all interior spaces
  • Rooms labeled for use
  • Show location of all existing and proposed windows and doors.

* Window Schedule (or Use City’s Standard Window Schedule):

  • Numbered inventory list of existing and proposed windows
  • Label existing and proposed window types and dimensions
  • Show compliance for required egress windows for bedrooms
  • Show style of windows and materials on building plans or elevations
  • Cut sheets/brochures of proposed windows
  • Window installation detail showing the dimensions of the window, window trim, sill, and window reveal from the surface of the exterior wall

* Demolition Plan (if Applicable):

  • Identifies all elements that will be removed/replaced
  • Written description of elements that will be removed and/or removed and reused materials

* Photographs and or Renderings (Digital Photos Preferred):

  • Project site and adjacent properties (streetscape view)
  • Front, side, and rear elevations, proposed work area

* Lighting Plan

  • Show the type and location of all proposed exterior lighting fixtures.
  • Details for the height and type of freestanding light fixtures or mounting height of lights mounted on walls.
  • Cut sheet details of proposed light fixtures
  • Photometric plan (speak with a planner about this requirement)

* Public Review File (a Separate PDF File for Public Review) Including:

  • Site Plan
  • Massing Diagram

Cross Section(s):

  • Longitudinal direction
  • Transverse direction

Color and Material Board (Major Projects Only)

Include images and material information in plans:

  • Exterior cladding, Paint colors
  • Roofing material

Privacy and Shadow Study (Major Projects and Residential With Non-Conforming Setbacks):

  • Site plan showing building footprints of adjacent properties
  • Front elevations of subject property and both adjoining properties
  • Shading angles for June 21 and December 22 at 8:00 a.m., Noon, and 4:00 p.m.

Other – Speak to a Planner Regarding the Need to Submit the Following Information:

  • Water Efficient Landscape Ordinance (WELO) Landscape Document Package and Landscape and Irrigation Plan
  • Bay-Friendly Landscaping Scorecard
  • C3 Stormwater Management Plan/Checklist
  • Federal Emergency Management Agency (FEMA) Floodplain Development Permit and Elevation Certificate. View more information about FEMA/Flood maps
  • Waste Collection Plan
  • Fire Truck Access Plan
  • Bicycle Parking Plan; including dimensioned layout, table showing number of required and proposed short and long-term spaces, and manufacturer specifications
  • Pedestrian and Bicycle Access Plan
  • AMP Electrical Transformers Plan
  • Site Survey conducted by a license surveyor
  • Preliminary Title Report (must be less than six months old)
  • Transportation Demand Management Plan (AMC 30-7.7)

Density Bonus

For developers requesting a density bonus pursuant to Government Code Section 65915 et seq. and AMC Section 30-17

  • Base Plan showing hot the project complies with existing development standards
  • Waiver Request Letter - If you are requesting any Waivers, include a letter explaining what waivers are requested and how the Development Standard(s) would have the effect of physically precluding the construction of a Housing Development at the density permitted by State Law or with the incentives/concessions granted for Density Bonus
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